The coordinator is responsible for supporting the Marine Professional Development Team in organizing and optimizing data collection and event planning relevant to professional development, performance and promotions. 

Essential Functions:

• Scheduling of key events such as Panel Senior Officers shoreside interviews with Marine Senior Leadership, ensuring candidates are provided all necessary information; responsible for following up on all required arrangements for candidate attendance, including providing agenda and bona fide letters. Schedule all internal review meetings for candidates eligible for promotions and provide detailed reports of such meetings. Schedule Promotion Board Committee meetings, ensuring that the event aligns with all Promotion Board members’ calendar, prepares candidates’ files, and provides detailed report of feedback collected during the event.                                      
• Meticulous planning of Senior Leaders’ performance conversation; contacting onboard Senior Officers to ensure the meeting aligns with their operational schedule, sending invites, providing performance matrixes to Director of Marine Professional Development.     
• Responsible for maintaining and updating the comprehensive Technical promotion database for Engine Junior Officers, Petty Officers, and ratings. Download, summarize, and store all performance evaluations for Petty Officers, ratings, and Junior Officers (up to the rank of 1st Engineer Junior) in a secure and organized manner. Communicate effectively with vessels to clarify any missing information or discrepancies related to professional development and promotion eligibility.                        
• Schedule candidates for Utilia Leadership assessment and ensure that proper tracking of all activities is maintained that logistics is in place and provides weekly updates to MPD team for reassessment of priorities.                                                                        
• Conceptualize, design, and develop high-quality, visually engaging PowerPoint presentations for Senior Officers' conferences, meetings, and other internal communications. Maintain a library of presentations and supporting materials. Gather, organize, and prepare supporting materials, such as handouts, briefing documents, and talking points, to accompany presentations.                             
• Assist in the development of themes, agenda, and content of Shipboard Senior Leaders Conferences supporting the Director of Marine Professional Development both for conference planning and coordination and onsite conference management. Create and maintain detailed project timelines and task lists to ensure timely completion of all conference-related activities. Lease with CATO teams to coordinate, where required, travel arrangements for attendees, including flights, accommodation, and ground transportation. Coordinate the production and distribution of conference materials, such as agendas, presentations, name badges, and giveaways.
• Compile and analyze data for quarterly bulletins intended for Senior Leadership. Design and format the bulletins in a clear, concise, and visually appealing manner. Ensure the bulletins accurately reflect the Department’s performance and strategic priorities.                                                                     

Qualifications:

• Associate’s degree required and Bachelors preferred in Business Administration, Education, Maritime Studies, or a related field.
• 2–3 years of experience in administrative coordination, data management, or event planning.
• Experience supporting professional development, or training programs. Familiarity with marine industry standards or working with fleet-based personnel preferred.

Knowledge, Skills, and Abilities:

• Advanced knowledge of Microsoft Office Suite. Expert-level proficiency in Microsoft PowerPoint including advanced features such as animations, transitions, master slides. Proven experience in designing and developing high-quality power point presentations for executive audiences.
• Demonstrated proficiency in Microsoft excel, in particular for: data entry and formatting, formulas and functions, data analysis and visualization and data management.
• Data Management and Data administration
• Strong organizational and time management skills with the ability to manage multiple projects/demands simultaneously and meet deadlines.
• Exceptional attention to detail and commitment to accuracy.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels.
• Highly organized individual accustomed to handle multiple demands and maintain the desired level of operational excellence and efficiency, detailed-oriented and able to prioritize tasks as required.

Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

Travel: No or very little travel likely

Work Conditions: May be requested to work a different shift.

This position is classified as “in-office.” As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays.  Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.  

At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

• Health Benefits:
  • Cost-effective medical, dental and vision plans
  • Employee Assistance Program and other mental health resources
  • Additional programs include company paid term life insurance and disability coverage 
• Financial Benefits:
  • 401(k) plan that includes a company match
  • Employee Stock Purchase plan
• Paid Time Off
  • Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion. 
  • Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure.
  • Sick Time – All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.  
• Other Benefits
  • Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
  • Personal and professional learning and development resources including tuition reimbursement 
  • On-site Fitness center at our Miami campus

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