Carnival Corporation

Administrative Assistant (Hybrid)

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Job ID 4224 Date posted 06/23/2022 City Miami State FL Country United States Job Type Full Time

Job Description


We are seeking an Administrative Assistant responsible for providing administrative support to the Vice President, Risk Advisory & Assurance Services, as well as their direct reports.  The main objective of the position is to ensure the administrative requirements of the function are appropriately addressed.      

ESSENTIAL FUNCTIONS

  • Provide project administrative assistance as required, including: Coordinating and preparing department and project budgets-based input from department management. Coordinating all document repositories regarding projects and other internal documents. Developing project briefs and presentations as may be required.
  • Responsible for all logistics and coordination related to department/group meetings.  These meetings may involve participants from multiple departments and Carnival Operating Companies and would include negotiating Hotel facility meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc.
  • Provide administrative support for the Risk Advisory & Assurance Services department.
  • Manage and coordinate all travel itineraries and arrangements for the department.
  • Department liaison to current and potential vendors and service providers.
  • Manage the department’s service payments, including by not limited to phone services, operational services, etc.
  • Manage invoice payments and tracking for all department expenditures which includes use of MS Excel spreadsheets for recording and tracking.
  • Complete T&E statements for department and other reimbursement forms for approval.
  • Act as the department coordinator for Document Retention and Management, according to the company’s policies.  
  • Manage office supplies inventory control/purchase for Risk Advisory & Assurance Services.
  • Coordinate all time and attendance related functions for the department, which includes using Kronos. 
  • Assist in other office responsibilities as required (e.g. kitchen supplies ordering, etc.)  
  • Prepare PowerPoint presentations as instructed by the Vice President, Risk Advisory & Assurance Services or other management for the department as may be needed.       

QUALIFICATIONS

  • Minimum Associate Degree.
  • Senior level administrative support with 5-7 years of demonstrated accomplishments.
  • Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio)
  • Ability to communicate confidently at the highest levels and build effective internal and external relationships.
  • Excellent organizational awareness and proven ability to operate in a matrix environment. Strong interpersonal and communication skills.

About Us

Carnival Cruise Line is the most popular cruise brand in North America and operates a fleet of ships designed to foster exceptionally safe, fun and memorable vacation experiences at an outstanding value. Our employees have a responsibility to be accountable for all actions. We consider the environment in all aspects of our business and have a responsibility to put safety and sustainability first. We live and share a positive attitude which is based on fostering an environment of inclusion, trust, a willingness to listen, openness and integrity. Doing this helps us to achieve our ultimate goal, which is to include FUN in everything we do! Speaking of fun, we are officially certified as a Great Place to Work aboard our ships as well as in our global corporate headquarters!
Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
Benefits as a member of Carnival's Team:
  • A comprehensive benefit program which includes medical, dental and vision plans
  • Additional programs include company paid term life insurance and disability coverage and a 401(k) plan that includes a company match
  • Employee Stock Purchase plan
  • Paid vacation and sick time
  • Cruise benefits
  • An on-site fully accredited preschool educational program located at our Doral campus
  • An on-site Wellness Center and Health clinic at our Doral campus
To view a copy of Carnival’s FMLA, EEO and EPPA posters please visit: (click or copy and paste link into your browser)

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