Job Description

Job Summary
The Accounts Clerk is responsible for providing accounting, accounts receivable, administrative, and office support services to ensure efficient day-to-day operations within the Finance & Administration department. This role supports customer invoicing, account reconciliations, VAT administration, business license renewals, month-end accounts receivable activities, and general office coordination.

The Accounts Clerk works closely with the Assistant Financial Controller, Finance team, internal departments, employees, vendors, and customers to maintain accurate records, support compliance requirements, and contribute to an organized and professional working environment. The role also provides administrative support for travel arrangements, onboarding setup, staff refreshments, lunches, and occasional team events.

1. Accounts Receivable & Financial Administration

Prepare and issue customer invoices accurately and within required timelines. Maintain accounts receivable records, monitor outstanding balances, reconcile customer accounts, and investigate discrepancies to ensure accuracy. Support month-end closing activities related to accounts receivable and maintain organized financial documentation and filing systems.

2. VAT & Compliance Support

Assist with the preparation and submission of VAT returns and support additional VAT-related administrative and compliance tasks as required. Maintain supporting documentation for audit and compliance purposes. Ensure the business license remains current and provide assistance with any additional applications and renewals as needed.

3. Office Administration & Coordination

Maintain general office organization to support a smooth and efficient working environment. Assist with travel arrangements, scheduling, ad-hoc administrative tasks, office supply coordination, and general departmental support. Arrange staff lunches, refreshments, and occasional team events as needed.

4. Employee & Operational Support

Support onboarding of new employees with basic office and workstation setup. Assist internal departments with administrative requests and operational coordination to support smooth day-to-day office operations.

Perform other duties as assigned.

Education
Associate degree, diploma, or certification in Accounting, Business Administration, Finance, or related field preferred.

Licenses/Certifications: No specific license required. Proficiency in Microsoft Office Suite, particularly Excel and Outlook, required.

Essential Experience Required
Experience supporting accounts receivable, customer invoicing, account reconciliation, VAT documentation, business license renewals, or general accounting administration required. Experience with office administration, travel coordination, employee onboarding support, records management, and confidential documentation preferred. Ability to work in a fast-paced office environment while managing multiple priorities and deadlines required.