Job Description

This is an unmissable opportunity for those with a strong foundation in accounting and administration, and a keen interest in the dynamics of the workplace and employee rights and responsibilities.

We are looking for an HR Shipboard Administration Specialist (fixed-term) willing to join our strategic Shipside Payroll Admin Team. This position is in our Headquarter, in Genoa.

Who we are:

Welcome to our global community! We take pride in our diverse community of over 20,000 professionals from 70 different countries and cultures. At Costa, we believe in open communication, positivity, and support. We foster an environment built on trust and transparency, where everyone's voice is heard.

How you’ll live your ambition:

As HR Shipboard Administration Specialist, you will play a crucial role in processing pay slips, calculating the correct salary due, the various allowances, tax deductions and social security deductions, and in managing the administrative side of any recruitment or termination of employment. 

Demonstrate your passion

• You will oversee comprehensive personnel administration tasks, managing unemployment practices and interfacing with INPS.
• You will ensure seafarers acquire health insurance rights in Italy by coordinating the necessary documentation from the Ministry of Health prior to boarding.
• You will conduct critical negotiations and resolve complex issues related to personnel administration.
• You will administer unemployment practices and pension procedures, ensuring compliance with INPS regulations and consolidating contributions paid by seafarers in various parts of the world.
• You will manage insurance processes for seafarers before and after boarding.
• You will partner with consultancy to manage health-related disembarkations.

Get things right

• You will rigorously process pay slips in strict adherence to current regulations.
• You will efficiently handle administrative activities related to payroll processing, including preparing cheques or electronic transfers, distributing pay slips, addressing payroll-related inquiries, and maintaining proper documentation.
• You will play a pivotal role in verifying the accuracy of payroll data and managing end-of-employment documentation.
• You will handle pre-boarding and post-boarding insurance processes, ensuring seafarers acquire health insurance rights in Italy and manage related documentation with the Ministry of Health.

What makes you unique:

• An academic background in Economics, Business Management, and Administration has been your starting point.
• This opportunity is perfect for you if you have gained at least one year of experience in personnel administration within international contexts.
• Strong knowledge of the MS Office package, enabling your organizational skills through advanced proficiency in Excel, including pivot tables and vertical lookup functions.
• A necessary accounting, administrative and IT knowledge to set up the process of paying the monthly salaries due, carrying out all the required administrative and tax fulfilments.
• Your analytical skills will be rewarded through the use of tools like Excel and Zucchetti.
• Attention to details, passion for numbers and reliability.
• As a global citizen, you embrace diversity and communicate fluently in English.
• Experience in personnel administration, including unemployment practices, interfacing with INPS, and health insurance for seafarers.
• You are talented in organizing, time-management, prioritizing and administration.
• Ability to manage pre-boarding and post-boarding insurance processes.
• You possess exceptional communication skills and demonstrate a pragmatic, flexible approach to problem-solving.

Why Costa:

• Your role is going to shape our business strategy.
• You'll be a vital part of our Genoa office, plus you'll have the flexibility to work remotely, adding an extra layer of freedom to your experience.

Diversity Equity & Inclusion:

Costa is like a world within a world. Shipboard and shoreside, we are an extraordinary melting pot of different backgrounds, experiences, ages and cultures. Each of us brings unique insights and perspectives. All of us are valued and respected for who we are. Costa is a global community where everyone belongs.

Join us, let's set sail on an unforgettable journey together. Apply today to drive success and live your ambition!

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